The Lead Procurement Specialist is responsible for development and implementation of innovative and sustainable procurement guidelines, procedures, and policy. The Lead Specialist reviews all aspects of the procurement process and provide on-going monitoring as required by the team. The specialist develops and maintains close working relationships and acts as the liaison between internal and external departments.
Organize, lead and manage a team of Procurement Specialists in full accordance with client’s purchasing policies, Standard Operating Procedures (SOPs) and expectations.
Manage the assigned team to make sure they follow uniform processes.
Provide guidance to the team for the efficient and adequate management of end-to-end Procure-to-Pay process including supplier on boarding, data validation, purchase requisitions, approvals, purchase orders, change requests, reporting and analysis.
Manage, mentor, and periodically evaluate the performance of individual Procurement Specialists in accordance with client’s policies and procedures.
Responsible for teams’ performance including SLAs and KPIs.
Responsible for quality and timely issuance of purchase orders. Review, update, and maintain purchase orders until they are closed.
Responsible for producing Monthly/Quarterly/Yearly Metrics for Procurement Operations and Vendor Management teams.
Coordinate reporting efforts for 10+ stakeholders.
Responsible for operational relation management with vendors.
Responsible for SOPs implementation, continuous improvements and updates.
Responsible for publishing weekly status reports for procurement team and stakeholders.
Implement process changes and improvements within the business, cross-functional teams and Procurement Specialists.
Responsible for reviewing and approving purchase requisitions for quality.
Responsible for the adequate management of escalations to resolve all purchasing and payment issues.
Responsible for timely and accurate data inputs in system and continuous improvements.
Responsible for the training of the procurement team and business in strategies, processes, policies, and procedures.
Responsible for appropriate communication between procurement specialist, business, buyers, finance, vendor manger and suppliers.
Responsible for creating budget codes and agile part numbers accurately in the system.
Perform other duties such as transactional procurement activities, as needed and directed by the Procurement Operations Manager.
Assist Procurement Operations Manager with projects. Manage a strict timeline for deliverables.
Responsible for the training of the procurement specialist and business in strategies, processes, policies, and procedures.
Participate in new purchasing tool requirements gathering process, test products, and provide meaningful feedback to drive enhancements.
Report all bugs to IT, keep track of the issues and ensure they are resolved timely.
Collaborate with key persons to ensure clear communication of the specifications and expectations of the company.
Actively manage the procurement Wiki page - promote and champion the use of best practice to ensure compliance with the organization’s policies and procedures.
Develop and maintain strong collaborative relationships with key stakeholders and vendors.
Collaborate effectively across different organizational levels, functions, businesses, and geographies to understand procurement goals and objectives.
Interface with Global Security Key Stakeholders to plan and prioritize procurement activities.
Collect and verify monthly accrual amounts from suppliers for FP&A.
Perform root cause analysis for defective invoices and train suppliers on proper invoicing procedures to reduce recurring issues.
Coordinate internal and external meetings.
Must have 5-7 years procurement background.
Superior Microsoft Excel and PowerPoint skills.
Strong knowledge of Procure to Pay P2P Principals
Strong knowledge of Oracle sourcing and procurement tools.
Must be tech savvy and ability to learn various internal tools to perform job duties.
• Bachelor’s degree in Business Administration, English, Journalism, Public Relations, Engineering, Computer Science, Technical Communications, or similar fields.