Milestone Technologies, Inc.

  • Procurement Specialist I

    Job ID
    2018-6411
    # of Openings
    1
    Category
    IT/Engineering
    Hire Type
    Regular Full-Time
    Job Category
    Procurement / Purchasing
  • Overview

    Procurement Specialist for Global Security is responsible for making timely and cost-effective buying decisions that remain within the budget of the project. The Specialist reviews all aspects of the procurement process from the supplier on-boarding to supplier payment, quotes and contracts, and to act as the liaison between internal and external departments.

    Responsibilities

    • Responsible for all aspects of the procurement process from supplier on-boarding to supplier payment process.
    • Review quotes and contracts and create requisitions accurately and manage the approval process.
    • Issue all purchase orders on time, maintain a tracking log and provide weekly updates.
    • Review, update, and maintain purchase orders until they are closed.
    • Coordinate reporting efforts for 10+ stakeholders.
    • Develop and maintain strong collaborative relationships with key stakeholders and vendors.
    • Collaborate effectively across different organizational levels, functions, businesses, and geographies to understand procurement goals and objectives.
    • Interface with Global Security Key Stakeholders to plan and prioritize procurement activities.
    • Act as liaison between various departments to ensure global security follows procurement strategies, processes, policies, and best practices.
    • Collect and verify monthly accrual amounts from suppliers for FP&A.
    • Work with Account Payable and Suppliers to resolve payment holds and defective invoices in a timely manner.
    • Coordinate internal and external meetings.
    • Assist with supplier on boarding and compliance processes.
    • Train suppliers in proper invoicing procedures.
    • Establish contract tracking system to ensure documents are properly executed.

    Qualifications

    Experience:

     

    • Superior Microsoft Excel and PowerPoint skills.

    Education:

    • Bachelor’s degree in Business Administration, English, Journalism, Public Relations, Engineering, Computer Science, Technical Communications, or similar fields.

    Additional Requirements:

     

    • Ability to work effectively within deadlines in a fast-paced, growing environment.
    • Strong organizational skills with attention to detail and follow-up.
    • Excellent verbal, written, and interpersonal skills.
    • Proficiency with Oracle sourcing and procurement tools preferred.
    • Ability to build relationships within all levels of the company.
    • Experience in budgeting, accrual and cash flow processes.
    • Proven skills in consulting with internal/external business clients.
    • Highly motivated and able to think clearly under pressure.
    • Ability to drive change and improve end-to-end processes.
    • Proven ability to flourish in an environment of fast growth and ambiguity.
    • Ability to interact with employees at all levels, develop cooperative working partnerships and contribute to teams.
    • Proven ability to handle highly visible, complex procurements and effectively communicate goals/objectives to peers or upper management.
    • Able to prioritize and use available tools to be highly productive and manage high volumes.

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