Milestone Technologies, Inc.

IMAC Project Coordinator

Job ID
2017-5407
# of Openings
1
Category
Corporate
Hire Type
Regular Full-Time
Job Category
Clerical and Administrative

Overview

Milestone Technologies, Inc. is a leading IT Managed Services and IT Professional Services solutions provider headquartered in the Bay Area and serving clients globally. Our unique approach to IT Managed Services includes Contact Center Services, Internal IT Support, Data Center Operations, Workforce Solutions, and IT Professional Services.

Milestone is looking for passionate and motivated professionals who go above and beyond to solve the world’s biggest problems through innovation and technology. Our vision is to revolutionize the way technology is deployed and supported worldwide.

Responsibilities

Under the supervision of the Sr. Director of Operations of Milestone Technologies, the Project Coordinator is responsible for operational project deliverables, as well as assisting and providing support to the Sr. Director of Operations.

  • Assist with communications and onboarding needs
  • Process vendor cost reports on monthly basis
  • Process weekly/monthly recaps, track/audit new incoming PO’s
  • Vendor management, Contract Negotiations, billing, time card support
  • Resource management/ICIMS for additional resources as requested
  • Field Glass support:
    • SOW drafting/approvals
    • C-Worker Renewals
  • Project resource coordination/scheduling as needed
  • Maintain filing systems and document repositories
  • Assist with internal and external onboarding of new team members
  • Provide analytical support including analysis & graphical representation of data using MS Excel, including assisting with MBR/QBR reporting
  • Establishes and maintains effective working relationships with customers, other departments and agencies, and others contacted in course of work
  • Attend departmental and inter-departmental meetings (as required) to coordinate quality and efficiency of data, reporting and operational needs
  • Maintains log for expenses and tracks revenues for monthly reconciliations.
  • 3rd party scheduling support
  • Performs other related duties as assigned
  • Coordinate travel and expenses
  • Assist in development and maintenance of training courses, materials, best practices and methodologies
  • Collects receipts and reconciles expenses, prepares expense reports/review staff expense reports
  • Assists with creating P&L statements and prepares financial reports as needed
  • Coordinates meetings and trainings:
  • Planning, scheduling and preparation – coordinate participants, scheduling/setting up conference room/facility/virtual location, and catering as requested
  • Creates, coordinates and distributes meeting/training invites, agenda and handouts
  • Other duties as requested by Management

Qualifications

Education and Experience:

High school diploma with two (2) years of experience with project and administrative related support and/or analysis, College Degree preferred.

 

Skills:

  • Strong sense of urgency for deadlines and management of priorities
  • Ability to contribute to collaborative communication to support continuous improvement
  • Thorough knowledge of and proficiency in the use of all applications in MS-Office Suite programs
  • Strong organizational skills and ability to follow assigned projects through to completion
  • Excellent written and oral communication skills
  • Efficient and detail-oriented
  • Excellent customer service skills and experience working with a broad range of internal and external clients
  • Ability to effectively prioritize multiple tasks and deadlines
  • Ability to maintain accurate records
  • Self-motivated with ability to make decisions based on good judgement
  • Ability to accurately complete tasks within established timelines
  • Ability to establish and maintain effective and cooperative working relationships with staff and others
  • Ability to maintain confidentiality
  • Understanding of safety compliance

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